DPIA / PIA

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What is Data Protection Impact Assessment (DPIA)?

Data protection impact assessments are a result of relevant jurisdictions, which stipulates that in certain situations, conducting these risk assessments is required by law. DPIAs embody the idea of data protection by design, much like PIAs do.

Data controllers are required under the relevant jurisdictions to perform a DPIA during the planning stages of any new data processing activities that pose a significant risk to the rights and freedoms of the data subject, such as handling sensitive data.

The following must be included in a DPIA:

  • Detailed documentation of the data collection or processing activity and its intended use.
  • Justification of the intended use in accordance with one or more of the legal bases for processing specified in the relevant jurisdictions.
  • An evaluation of the rights and freedoms of the data subjects in light of your activity.
  • Your plans for how you'll minimize these risks, safeguard users' personal information, and work toward the relevant jurisdictions compliance.

What is a Privacy Impact Assessment (PIA)?

Instead of rigorously protecting personal information or data subjects, PIAs are typically carried out for the benefit of the project or organization itself. When handling personal information, PIAs assist in building trust and safeguarding the organization's reputation.

A privacy impact assessment is a sort of evaluation that examines a project's activities and decides whether such activities pose a danger to the participants' privacy. In doing so, the PIA assesses whether or not the project's actions will pose a risk to the personal information that has been gathered and processed on specific individuals. To limit and eliminate risks to personal information while processing is the main objective of a PIA.

By conducting a PIA, you can make sure that every project or data processing engagement puts privacy first. Additionally, doing this guarantees that you have the flexibility to modify the project's design in order to reduce risks that are identified throughout the evaluation. When working on projects that involve data processing, it is a crucial component of your project management process.

What differentiates PIA from DPIA?

When an organization starts a new venture, acquires another business, introduces a new procedure, or releases a new product, the Privacy Impact Assessment (PIA) is a method used to safeguard privacy by design. The Data Protection Impact Assessment (DPIA) is an ongoing procedure used frequently to detect and reduce risks associated with processing personal data. For example, the DPIA is a component of the General Data Protection Regulation (GDPR) compliance tasks for the European Union (EU).

When is PIA necessary?

PII (personally identifiable information) is collected, kept, shared, managed, and safeguarded in great detail by the PIA. Companies must begin PIAs early in project development or design and take the privacy impact assessment template into consideration throughout the project lifecycle.

What advantages come from performing a DPIA?

Your organization’s awareness of the risks to data protection associated with a project will increase as a result of doing a DPIA. This will boost your project’s design and your ability to communicate with key stakeholders about data privacy threats. The following are a few advantages of performing a DPIA:

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Ensuring and proving that your company complies with the relevant jurisdiction to stay out of trouble.
Enhancing communication about data privacy problems in order to boost public confidence.
Ensuring that your users’ rights to privacy are not infringed upon.
Enabling the incorporation of “data protection by design” into new projects at your organization.
Lowering operating expenses by streamlining project-wide information flows and removing pointless data collecting and processing.
Lowering the risks to your organization from data protection.
Reducing the expense and disruption of data protection measures by early incorporation into project design.

When should a DPIA be performed?

Beyond the essential features listed above, relevant jurisdictions don’t specify the precise process for conducting a DPIA, allowing for flexibility and scalability in accordance with your organization’s needs. Although there isn’t a single recommended course of action, the following actions can help you get there:

1

Determining whether a DPIA is necessary.

2

Defining the project’s features to make it possible to evaluate the risks.

3

Recognizing hazards associated with data protection.

4

Figuring out ways to protect data to minimize or eliminate hazards.

5

 The approval of the DPIA’s results.

6

Including project-related data protection solutions.

Using DPOsphere to Comply with GDPR

Understanding when and how to employ a PIA or DPIA is crucial for your organization to comply with relevant jurisdiction obligations. DPOsphere offers resources, solutions, and privacy expertise together with a team of professionals to assist you in maintaining a strong privacy program. This helps your company comply with the standards of the relevant jurisdiction. Talk to us and find out how we can help you align with the relevant jurisdictions.

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Enhance your organization’s data protection strategy with our expert DPIA/PIA services. Safeguard sensitive information, ensure compliance with data protection regulations, and mitigate risks effectively.

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